The following format will be followed as closely as possible at all Board Meetings
Call to order 6:30 P.M.
Establishment of quorum
Owners forum - 6:35 - 6:50 PM
Review/acceptance of minutes
[Items which were previously discussed or
reviewed, but did not receive final action.]
[New items not previously discussed, including
committee or management requests.]
Review of action items
Set the date of next meeting
Adjournment at end of Meeting
Persons who wish to address the Board during the Owners Forum will be given 5 minutes to address the Board. Guidelines are as follows.
Calling all Homeowners
Most meetings of the association board are open meetings except for executive sessions. Owners are encouraged to observe meetings and read approved minutes.Owners who wish to address the board are welcome to do so during the homeowner forum conducted at the beginning of each business meeting.
Here are few tips for participating:
1. Put it in writing. You will get the best response if you put your question or opinions in writing prior to the meeting. This helps you and the board. Some issues may require a little research by the manager. Also, the board can serve you better if members have time to consider your concern.
2. Call ahead. As a courtesy, the association asks that you phone and let the manager know that you wish to address the board. This also allows us to notify you if a meeting is cancelled for any reason. You must be on the agenda to be allowed to speak.
3. Plan your remarks to last no longer than five minutes. Board members enjoy visiting with residents; however, the meeting agenda is always very full, and the five minute limit ensures that all business gets conducted. This doesn't mean big issues can't be presented. If your concern requires more time, please summarize it in five minutes, and the board will add it to the agenda for the next meeting.
4. Don't expect an immediate response. Board members don't act independently. All issues require discussion and sometimes a vote. Sometimes an immediate answer is possible, but it's just as likely that you won't get a response until after the meeting.
5. If you need information, call the manager. The purpose of the Homeowner Forum is for owners to share opinions and concerns with the board. Residents seeking general information (like a status report on a project or the board's position on an issue) can get a more immediate answer from the manager.